Time management tips for work – save time and reduce stress
Only check your email 3 times a day. Schedule the check in your diary and switch off automatic notification. This tip can save you hours – there's no email that needs an instant reply as if there was then the sender would call you. All emails can wait a few hours until you are ready to read them.
Only read the last email in a chain or conversation as it may be that if it’s been sent to a number of people then someone else has answered it or resolved it saving you time.
Have a rule set up that moves emails you've been cc'd in to a separate box means you only work on the ones addressed to you. This is a tough tip to work as most people are interested in what else is going on but it can save you hours.
Work out when you work at your most productive/best. Most people have a time when they can get into the flow of their work and times when they are a bit sluggish . When you know the time that you work best schedule the most important tasks for that time slot. Plan the easier/less important tasks for your sluggish time.
Plan your day to include some "do not disturb time", this can be when you are being most productive as identified above. Record how long a task you planned has actually taken so you learn from your experience and can plan better in the future
Plan your next day’s work before you finish the day before. This means that you can then switch off from thinking about it and do not need to try to remember what you need to do the next day.
Create a task list and prioritise it based on the urgent and important matrix.
Schedule the “Critical Tasks” High urgency/High importance first allowing sufficient time. Then schedule any “Important Goals” tasks High Importance but Low Urgency where you still have time in your day (ideally you aim to do some of these tasks) If you still have time you can then look at the distractions and interruptions
Delegate tasks where others can do a better job than you or the same quality job in less time than you.
Say No to work that isn't your responsibility
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